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Quantity Surveyor (Interior Fit-Out)

Core responsibility lies at Proposal stage – works closely with the Business Development Department to ensure that the proposal is complete and submitted on time.

A1. Proposal Stage

  • Analyse and understand the scope of tender.
  • Prepare the Pre-Tender Meeting Control Form for the Pre-Tender Meeting and document minutes with the Open Item List.
  • Check for discrepancies in the tender documents, send out Contract Discrepancy Forms for clarifications; maintain the Contract Discrepancy Log.
  • Prepare Request for Information and maintain Request for Information Log.
  • Establish Bills of Quantities and Schedule of Finishes and Materials.
  • Obtain pricings through quotations from Trade Contractors by using Request for Quotation Form and maintain Request for Quotation Log.
  • Consolidate documentation for Commercial Proposal.
  • Prepares the Tender Margin Report.
  • Complete and submit tender documents.

A2. Pre-Construction Stage

  • Revise the Tender Margin Report
  • Prepare the Procurement List

A3. Construction Stage

  • Assist Financial Manager in the pricing of Change Orders (when necessary).

Overall responsible for Contractual and Financial Management of a project.

B1. Pre-Construction Stage

  • Obtain formal Letter of Awards.
  • Obtain deposit from client (where applicable).
  • Prepare the Project Start-Up Meeting with the Project Team and document minutes with the Open Item List.
  • Prepare Request for Information Form and maintain Request for Information Log.
  • Review Contractual Terms and Conditions.
  • Review contract resolutions, queries, discrepancies and clarifications in contract.
  • Review Tender Margin Report by Pre-CTM.
  • Plan milestone dates for application and certification of payment from consultant.
  • Manage PRM in procurement process; bids handling, bid analysis and ensure contractual terms are properly negotiated.

B2. Construction Stage

  • Assist PRM to progress procurement.
  • Monitor the Procurement Schedule to ensure the milestone dates are met.
  • Monitor Purchase Orders issued to ensure the budget is maintained.
  • Evaluate and discuss progress to date with the CM; make an application to a consultant for a certificate of payment based on planned dates.
  • Manage Change Orders in conjunction with the CM. Ensure agreement and timely sign-off of Change Orders; maintain the Change Order Log.
  • Manage and agree periodic valuation and certification of payment with Trade Contractors.
  • Assist the PM to review the impact of Extension of Time (EOT) contractually and assist in the preparation and substantiation of the request for EOT.
  • Maintain control of project drawings and records.

B3. Completion Stage

  • Ensure all Change Orders have been agreed and signed off by the consultant.
  • Agree and reconcile final accounts with Client and Trade Contractors within a stipulated period.

B4. Post Completion

  • Coordinate with the Construction Department to apply for release of retention at the end of Defects Liability Period (DLP).
  • Manage release retention to Trade Contractors.
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About Us

MLG Design & Construction Sdn Bhd is an established construction company founded in 2011, specializing in building & civil engineering work, infrastructure, and interior fit-out construction.

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