Core responsibility lies at Proposal stage – works closely with the Business Development Department to ensure that the proposal is complete and submitted on time.
A1. Proposal Stage
Analyse and understand the scope of tender.
Prepare the Pre-Tender Meeting Control Form for the Pre-Tender Meeting and document minutes with the Open Item List.
Check for discrepancies in the tender documents, send out Contract Discrepancy Forms for clarifications; maintain the Contract Discrepancy Log.
Prepare Request for Information and maintain Request for Information Log.
Establish Bills of Quantities and Schedule of Finishes and Materials.
Obtain pricings through quotations from Trade Contractors by using Request for Quotation Form and maintain Request for Quotation Log.
Consolidate documentation for Commercial Proposal.
Prepares the Tender Margin Report.
Complete and submit tender documents.
A2. Pre-Construction Stage
Revise the Tender Margin Report
Prepare the Procurement List
A3. Construction Stage
Assist Financial Manager in the pricing of Change Orders (when necessary).
Overall responsible for Contractual and Financial Management of a project.
B1. Pre-Construction Stage
Obtain formal Letter of Awards.
Obtain deposit from client (where applicable).
Prepare the Project Start-Up Meeting with the Project Team and document minutes with the Open Item List.
Prepare Request for Information Form and maintain Request for Information Log.
Review Contractual Terms and Conditions.
Review contract resolutions, queries, discrepancies and clarifications in contract.
Review Tender Margin Report by Pre-CTM.
Plan milestone dates for application and certification of payment from consultant.
Manage PRM in procurement process; bids handling, bid analysis and ensure contractual terms are properly negotiated.
B2. Construction Stage
Assist PRM to progress procurement.
Monitor the Procurement Schedule to ensure the milestone dates are met.
Monitor Purchase Orders issued to ensure the budget is maintained.
Evaluate and discuss progress to date with the CM; make an application to a consultant for a certificate of payment based on planned dates.
Manage Change Orders in conjunction with the CM. Ensure agreement and timely sign-off of Change Orders; maintain the Change Order Log.
Manage and agree periodic valuation and certification of payment with Trade Contractors.
Assist the PM to review the impact of Extension of Time (EOT) contractually and assist in the preparation and substantiation of the request for EOT.
Maintain control of project drawings and records.
B3. Completion Stage
Ensure all Change Orders have been agreed and signed off by the consultant.
Agree and reconcile final accounts with Client and Trade Contractors within a stipulated period.
B4. Post Completion
Coordinate with the Construction Department to apply for release of retention at the end of Defects Liability Period (DLP).
